Case Studies

BE&K Reduces Pass-Through-Billing Cycle Time Using Image Integration Systems’ DocuSphere Software Suite

BE&K receives thousands of invoices per month, with the majority of them arriving at the company’s Birmingham office. The construction industry’s process of billing in a “pass-through” manner requires complete and accurate accounts payable (A/P) information. For BE&K, that requires the direct involvement of construction managers and experts in the field to correctly identify and approve invoices and receipts through the A/P system. Since these individuals are frequently in different locations, the BE&K pass-through billing cycle (the time between receipt of vendor invoice and creation of a bill to send the customer) could last as long as five to seven weeks.  
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Calor Gas Ltd. Doubles AP Processing Capacity while Reducing Staff with DocuSphere Invoice Automation

Calor Gas Ltd. is the UK’s leading supplier of liquefied petroleum gas. Close to 4 million homes and businesses across the UK rely on Calor Gas for a variety of applications. The company’s headquarters and centralized corporate services center, responsible for all accounting and information system activities, are in Warwick, and supports over 60 sales, service and office sites. The company had a very complex Purchase-to-Pay 3-way matching process and experienced serious operational bottlenecks as the number of vendor invoices increased. The Calor Gas process improvement objective was to eliminate these bottlenecks and improve customer service without adding personnel.
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FirstGroup America Eliminates Paper Bottlenecks, Costs By Digitizing Supplier Invoices & Automating Processing With Integration

FirstGroup America is the leading transportation operator in North America, moving nearly 5 million passengers daily by motor coach and school bus, operating in 49 states and 11 Canadian provinces/territories. They process hundreds of thousands of supplier invoices per year, but the manual process FirstGroup used was time consuming and labor intensive. Invoices were received at each local office and multiple manual steps, inter office mailing and often duplicate data entry was required before the invoice was approved and ready to voucher in FirstGroup’s JD Edwards accounting system. Further, each month all paper invoices were shipped to an outsource image provider, scanned and images uploaded to an image server for viewing.
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Image Integration Systems Helps The Stellar Group Increase Earned Revenue By $1 Million Per Month with DocuSphere Software

With 15 remote offices and more than 100 construction sites each approving vendor invoices for payment, Stellar wanted an accounts payable (A/P) solution that would integrate with Oracle’s JD Edwards EnterpriseOne ERP software to simplify the lengthy and paper-intensive approval process once an invoice was received. After a lengthy search process, Stellar selected Image Integration Systems (IIS), a leader in developing, delivering and supporting comprehensive document management and imaging solutions in high-volume transaction processing environments, to implement an integrated document management solution that would enhance the Stellar A/P process.
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