DocuSphere Pass-Through-Billing

DocuSphere® PTB Backing Docs
Pass-Through-Billing, also referred to as Service Billing, module organizes AP vendor invoices and other expense documents in concert with the ERP billing system to provide the backup documents required to justify billing the customer for project expenses incurred.

Pass-Through-Billing is often used in “project” industries such as construction, services, and property development and property management, including tenant Expense Participation for common area maintenance.

DocuSphere Pass-Through-Billing Features

  • Integrated with the JD Edwards Service Billing module
  • Automatically searches for, retrieves and attaches expense transactions that are required to justify the customer invoice
  • Two levels of search:
    • Primary for vendor invoice vouchers
    • Secondary for related POs and other items
  • Allows draft invoice iterations and manual editing, and generates “missing” item reports
  • Resulting invoice with backup is an indexed super PDF, which can be printed or delivered via CD/DVD or electronically

DocuSphere Pass-Through-Billing Benefits

DocuSphere® PTB Process Designer
  • Eliminates the costly and inefficient “paper chase” usually required
  • Reduces billing effort and duration, often by an order of magnitude (often from weeks to a few days)
  • Promotes full expense recovery and billing accuracy
  • Reduces customer billing disputes and improves customer relations
  • Speeds revenue recognition and reduces RDO

Real-World Example of Usage

If your business passes on costs of goods and services to your clients, then you know how difficult it can be to provide these clients with the supporting information that they often require. One of our customers in the Design/Build industry needed a better way to bring all of this supporting information together to speed up their billing process and improve collections.

We implemented DocuSphere Content Manager and DocuSphere Workflow with our PTB (Pass-thru-billing) service billing module. This solution integrates with their JD Edward’s EnterpriseOne billing system to produce accurate bills and backup documents. Whether it is images of supplier invoices or labor and costs from their JD Edward’s system, the PTB module assembles the documents and information that is then passed to a Project Manager or Accountant for review. Workflow allows this information to be accessed from either office or job site. Changes can be made and sent back through the system until all necessary information is complete. Once approved, the PTB module creates a final billing document with all the backup. This completed document may be printed, emailed or written to a CD for delivery to the customer.

The result – each month this client now recognizes over $1,000,000 in revenue a month earlier than previously received, and receivables have improved due to the accuracy and completeness of the billing data.