DocuSphere Workflow

The engine that drives productivity within the DocuSphere® line of business process improvement tools, Workflow provides cost effective solutions across all application systems and platforms. Readily configurable, this product is the catalyst that enables documents and data to travel from one business activity to another in a matter of moments, rather than hours, days or weeks.

In addition to bringing heightened definition and greater automation to business transactions, DocuSphere Workflow allows you to standardize work process at every level. As a result, users can access a complete audit trail and permanent transactional history from start to completion. Based on these data, performance metrics and management reports can be generated to support ongoing improvement efforts.

Graphic process design applications. DocuSphere Workflow features a graphic process design function, which enables users to develop comprehensive workflow procedures that may be navigated easily through a series of “point and click” and “fill-in-the-blank” screen prompts. Other noteworthy advantages include web-based utilities, standard e-mail system integration and configurable activity alert or alarm message notifications. Better yet, all process schemas can be easily copied, edited, saved and published.

DocuSphere Workflow Process Modeler

Tightly integrated with DocuSphere Content Manager, Workflow harnesses greater imaging, archiving and content management capabilities, creating a more favorable environment for business process improvement. As with Content Manager, Workflow scales easily from a few users to thousands across the entire enterprise.

DocuSphere Workflow Inbox

Whether your business processes are simple, sophisticated or somewhere in between, you’ll find the solutions you need with DocuSphere Workflow -

• Automates across all ERP systems and platforms
• Supports complex, multilevel approval processes
• Features parallel, sequential and conditional routing
• Provides for ERP validation of process relevant data

Exceptional power and flexibility. Working with vendor-certified and validated DocuSphere ERP Integration products, DocuSphere Workflow includes ERP-specific modules that can dramatically decrease data and document handling and the risk of human error in accounting processes such as document matching, account coding, vouchering and pass-through billing. DocuSphere Workflow is activity and document based and reflects Workflow Management Coalition standards to ensure completeness and inter-operability.

• Control and secure processes with business calendar, group user and proxy user tools
• Efficient work item sorting and filtering
• Visibility of the entire process enables management control in real time

Reporting. Easy-to-use Reporting module built into DocuSphere Workflow V4.x providing valuable analytics and key performance indicators (KPI).

• Uses DocuSphere’s real-time AP activity data to provide
relevant metrics and up-to-the-minute reports
• Feature-rich reporting options include
- One-click visual grouping
- Dynamic gauges and high impact charts for performance reports and dashboards
- Mathematical functions and display formats
- Calculations, formulas, sorting and subtotals
- Ability to add new fields instantly
- Add or customize filters in seconds
• AJAX Report Design Environment delivered over a browser
• Report sharing and e-mail scheduling
• Report security
• Export to all popular file formats (PDF , Excel,Word, Open Office, RTF, XML)


DocuSphere Report with Drilldown


DocuSphere Report with Dashboard

DocuSphere Workflow runs on Windows systems, employing MS SQL and Oracle databases, and was developed using Microsoft’s state-of-the-art .NET framework. APIs are available if additional ERP application or workflow integration is required.