Does your business demand a more automated way to process supplier invoices? The DocuSphere Invoice Automation for Accounts Payable is just what you need. Many of our clients have opted to pursue creating a virtually “hands-free” solution for this highly transactional process. Let’s consider a US based multi-national manufacturer. Their European operation wanted to fundamentally change the game regarding how invoices were entered, approved and paid. Complicating matters were multiple countries where languages and currencies were often different. IIS installed DocuSphere Invoice Automation using Content Manager, Workflow (with Autovoucher) and advanced OCR capture software. Paper based invoices are scanned into the system from multiple countries and then OCR’d to capture the data. The OCR software can find pertinent data, such as invoice number, amount, supplier, etc. regardless of the location on the document or the language and currency. No templates are required, as the software is intelligent and can search the document for required fields. Once captured, this data and image information is validated and passed to Workflow for further processing (approval, coding, etc.). Once all data has been captured, including validation against their JD Edward’s ERP system, Workflow Autovoucher creates the transaction in JD Edward’s through a standard, certified interface. The result is fewer touches of the paper document, less manual data entry and a very visible, auditable process. Reduced cycle times and lower cost per transaction are key benefits.
Another customer had just selected JD Edward’s to replace a home grown ERP solution and wanted to extend the new functionality with improved business processing. IIS was selected to implement our DocuSphere Invoice Automation for Accounts Payable. This customer had multiple US and Canada regional locations where documents would be received. We implemented the solution to distribute scanning and advanced OCR capture to these regional offices and provide web-based Workflow for all business experts that must review documents prior to their entry into JD Edward’s. Workflow allows automated notification of work items and easy to use functions for approving and coding documents. Exceptions can be handled and tracked so that items are completed in a timely manner. Advanced inquiry functions provide visibility at every stage of a transaction. Autovoucher completes transactions in JD Edward’s. Since the system is tightly integrated with JDE, inquiries can also be done directly from a JDE screen providing additional efficiencies. The DocuSphere solution has eliminated 75% of the manual data entry effort. Transaction processing times and costs have been reduced significantly. The benefits far exceed the DocuSphere investment.
